Proposal Management Services

Our proposal management services are designed for winning. From the hand off at capture to the well-deserved victory party, we implement best practices for leading teams in the development of competitive government and commercial responses.

How We Do It

We offer the service of knowledgeable and experienced professionals. Members of our proposal team average more than twenty years of experience in the proposal industry. In addition to having experience, we each participated in securing substantial victories. We know what winning looks like and how it feels. We know the level of planning that’s needed and the commitment that’s required. 

Proposal Management Service

What’s Proposal Management?

Our proposal management services involve planning all of the proposal development activities, coordinating the efforts of the proposal team, and monitoring and controlling: quality, schedule, scope, risk, communications, human resources, and sometimes, budget. For some clients, we fill a temporary seat on their proposal team. For others, we’re the the entire proposal development office.

Experience Matters

Our proposal managers bring a long history of managing complex, high-value responses, including responses to:

Biomedical Advanced Research and Development Authority (BARDA)
Centers for Disease Control (CDC)
Commonwealth of Kentucky
Defense Logistics Agency (DLA)
Department of Homeland Security (DHS)
Food and Drug Administration (FDA)
Health and Human Services (HHS)
Missile Defense Agency (MDA)
National Aeronautics and Space Administration (NASA)
National Geospatial Intelligence Agency (NGA)
National Institute of Allergy and Infectious Disease (NIAID)
National Institute of Environmental Health Sciences (NIEHS)
National Oceanic and Atmospheric Administration (NOAA)
Navy Naval Air Systems Command (NAVAIR)
State of New Jersey
Supreme Allied Commander Transformation (SACT)
U.S. Air Force (USAF)
U.S. Army Corp of Engineers (USACE)
U.S. Coast Guard (USCG)
United States Joint Forces Command (USJFCOM)
U.S. Marine Corps (USMC)
U.S. Navy (USN)
U.S. Special Operations Command (USSOCOM)
Department of Veterans Affairs (VA)

Our Proposal Management Services

Like all of our proposal services, our proposal management service is tailored to fit the needs of each opportunity. We can assemble and lead an entire proposal team or provide a proposal manager to support your team. Need a proposal manager onsite? We can do that. We excel at working remotely, too. For reference, we can support the following:

Capture Planning Phase

  • Preliminary planning before the solicitation is released
  • Initiating teaming discussions
  • Assisting with bid / no-bid decisions

Proposal Planning Phase

  • Drafting the proposal management plan
  • Working with the capture manager
  • Identifying, preparing, and submitting questions to the contracting officer
  • Establishing / securing the team area and library
  • Participating in the development of strategies and themes
  • Participating in the identification of discriminators

Proposal Development Phase

  • Attending pre-proposal conferences
  • Incorporating capture and cost/price strategies
  • Owning the plan, the schedule and production
  • Owning configuration management
  • Managing subcontractor activities
  • Developing the compliance matrix
  • Developing an annotated outline
  • Tracking, monitoring, and communicating status
  • Leading meetings and participating in reviews
  • Monitoring budget
  • Reviewing for compliance
  • Rewriting resumes
  • Tracking writing assignments

Proposal Development Phase (continued)

  • Overseeing the editing and rewriting efforts
  • Implementing gate, review, and signoff requirements
  • Working with the volume managers
  • Planning color team reviews
  • Directing production activities

Post-Submittal Phase

  • Preparing lessons learned documentation
  • Updating strategies for customer questions, orals, and negotiation
  • Responding to customer questions
  • Coordinating and submitting final proposal revisions
  • Requesting customer debriefings
  • Planning the victory party

Additional Proposal Development Support

In addition to proposal management services, we also provide expertise in the following areas:

Orals coaching
Graphic design
Teaming strategy and research

Secure Environment

Need a secure environment for collaboration? We’ll put that technology in place. We rely on Microsoft SharePoint for proposal development. SharePoint uses multiple encryption methods, protocols, and algorithms to secure data in transit and at rest. It’s an enterprise application that enables remote collaboration and facilitates document version control.

Let’s Plan Your Next Win

Responding to an important RFP? Rely on our proposal management services to lead the way. Our professionals average over 20 years of experience helping organizations win new business.