Project Acceptance Form

What Is a Project Acceptance Form?

A project acceptance form is a document that, when executed, signifies formal, written acceptance of the entire project. It acknowledges that all project requirements have been met and that all deliverables are complete.

Where there are formal acceptance procedures, note that each phase becomes acceptance before the final project acceptance document is signed. By the time each phase is accepted, project acceptance is typically little more than a formality.

Project acceptance does trigger events; however. An executed project acceptance document provides the project manager with authority to formally close the project.

Project Acceptance Form Template

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Who Prepares the Project Acceptance Form?

The project manager prepares the project acceptance document and presents it to the person responsible for validating whether all phases have been accepted and whether the project acceptance criteria are met.

What Are the Inputs?

Inputs to preparing a project acceptance form include the phase acceptance documents for each project phase. Inputs might also include a deliverables list, organizational process assets and enterprise environmental factors.

How Is It Used?

Typically, the project acceptance form is presented to an authorized representative of the buying organization after all project activities are complete, after all testing is finished, after training is administered, if any, and after the project is handed over to operations.

Once the project is formally accepted, the project manager can finalize all activities across the project management process groups to formally close that project.

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