Procurement Management Plan Template

This Procurement Management Plan template is a subsidiary plan. It becomes a part of the Project Management Plan. The purpose of this Plan is to guide the purchase or acquisition of goods and services needed from outside the project team.

This template is developed to support a wide range of project types and sizes. Specifically, it:

• begins with a section that captures relevant project information;
• provides for the identification of project roles and responsibilities, as they pertain to project procurement management;
• prompts the Project Manager to identify the procurement needs and specify the procurement approach;
• provides for development of the procurement schedule;
• describes procedures for conducting procurements; (E.g., it prompts the Project Manager to plan the bidder conferences for solicited vendors, if relevant, respond to bidder questions, and plan for contract award.)
• includes a section to plan how procurements will be controlled, how contract performance will be monitored, how claims will be administered, how contracts will be closed, and how payments will be tendered;
• specifies the procedure for change control;
• includes places for capturing assumptions, issues, and risks that are identified while planning procurement management;
• includes a section for including relevant project documents for approval; and
• includes a section for procurement management plan approval.

Who Creates the Procurement Management Plan?

Typically, the Project Manager is responsible for developing the Procurement Management Plan. Effective planning accounts for the input of various project team members, other stakeholders, and the project sponsor.

What Are the Inputs?

There are numerous inputs to the development of a Procurement Management Plan, including the project charter, the business case, the scope management plan, the quality management plan, the resource management plan, the scope baseline, and numerous project documents, marketplace conditions, pre-approved seller lists, organizational procurement policies, contract types, and more.

Is the Procurement Management Plan the Same for Every Project?

The Procurement Management Plan varies greatly, depending on project needs. For some projects, the Procurement Management Plan is developed in detail and becomes formally approved before the start of project work. For other projects, this highly detailed and rigid approach is unnecessary. It is the Project Manager’s responsibility to consider all relevant factors and develop a plan that fits the project needs.

Make Work Easier

We know this template will make your work easier. Want an even a better solution? Consider getting The Practitioner’s Book of Project Management Templates. Our e-book contains a complete set of editable, project management templates. It expedites development of project management plans and supports project managers throughout the project life cycle. By the way, it includes this Procurement Management Plan template.

Consider a Set of Templates