Expense Report Template


This one-page Expense Report template is developed by a PMP certified project manager. It is fully editable and ready for use on your project.


This Expense Report template is a project document designed to capture expenses incurred by a person while performing  project work. It is developed to support a wide range of project types and sizes. Specifically, this template:

  • begins with a section that captures relevant project information;
  • provides sections for documenting the expenses; (E.g., it includes sections for the date, expense description, expense category, and the expense cost.) and
  • it includes a section for calculating expense totals.

Who Creates the Expense Report?

The Project Manager is responsible for tracking project expenses.

What Are the Inputs?

The inputs to the Expense Report include expense information provided by the person who incurred the expense. When the expense report is submitted to the project manager, it should be accompanied by receipts.

Make Work Easier

We know this template will make your work easier. Want an even a better solution? Consider getting The Practitioner’s Book of Project Management Templates. This set of 86 templates will support you throughout the project life cycle. By the way, it includes this Expense Report template.

Get Your Book