Free Project Management Templates

We’re happy to share these free project management templates. They were created by an experienced, PMP® certified project manager at MyPM. They’re designed to save project management time, trigger next steps and better organize the user. Every one of these templates are editable and can be easily modified to fit your project needs. They are organized below by the five PMBOK® process groups.

If you’re a new project manager, you’ll soon discover that you can use templates to save a lot of time on a project or you can use templates to waste a lot of time. The latter is sometimes referred to as “managing a project to death.”

An even application of effort across all aspects of every project is unnecessary and wasteful. Each project is different and there really isn’t a good “one-size-fits-all” approach for managing them.  Your management approach must scale to fit the project at hand.

These templates won’t fit every project. Use them as starting points and modify them to fit your project needs. That’s why they are editable.

Check back frequently because additional forms will be added until the list below is complete. Best wishes to you for project success.

Free Project Management Templates

Initiating Process Group

The initiating processes are performed to define a new project or a new phase of an existing project by obtaining authorization to begin.

Planning Process Group

The planning processes are those that are required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives.


Scope Management

Time Management

Cost Management

Activity Cost Estimates

Basis of Estimates

Budget Tracking Log

Cost Management Plan


Quality Management

Compliance Matrix (for proposal management)

Process Improvement Plan

Quality Audit

Quality Management Plan

Quality Requirements

Test Plan


Human Resource Management

Communications Management

Risk Management

Risk Identification Questionnaire

Risk Management Plan

Risk Probability and Impact Matrix

Risk Register

Risk Response Plan

Root Cause Analysis

SWOT Analysis


Procurement Management

Procurement Management Plan


Stakeholder Management

Executing Process Group

The executing processes are performed to complete the work defined in the project management plan to satisfy the project specifications.

Monitoring and Controlling Process Group

The monitoring and controlling processes are required to track, review, and regulate the progress and performance of the project. In this phase, project managers identify any areas in which changes to the plan are required and initiate those corresponding changes.

Quality Audit

Root Cause Analysis

Variance Report

Closing Process Group

The closing processes are performed to finalize all activities across all process groups and formally close the project or phase.

Please Share

It’s our pleasure to provide these free project management templates. For your convenience, they’re editable. We also don’t require an email login. If you find them useful, please share them with others. We’d really appreciate it.

Share These Templates